Here’s a scene that might feel familiar: I’m sitting at my desk on a Friday afternoon, crafting what I call the “vacation apology email.” You know the one—where you detail every project status, include three backup contacts, and somehow feel the need to justify your absence with phrases like “I’ll be checking emails periodically” or “I’ll be available if anything urgent comes up.”
Last year, something clicked. I was planning my first real vacation in two years, and as I started drafting that familiar apologetic email, I caught myself. Why was I apologizing for using a benefit that was explicitly part of my compensation package? We don’t apologize for using our health insurance or contributing to our 401(k), so why do we feel guilty about taking vacation days?
The turning point came when my mentor shared something that stuck with me: “Your vacation days are part of your salary. Not taking them is literally leaving money on the table.” She was right. These days weren’t a gift or a favor—they were part of what I had earned.
So I made a change. My out-of-office messages now simply state the dates I’ll be away and who to contact in my absence. No apologies, no promises to check in, no lengthy explanations. And you know what? The world didn’t stop turning. Projects continued, deadlines were met, and my team stepped up just fine.
What I’ve learned is that constantly being available isn’t a sign of dedication—it’s a fast track to burnout. Taking time to completely disconnect isn’t just good for your mental health; it actually makes you better at your job. I return from vacations with fresh perspectives, renewed energy, and often solutions to problems that had been stumping me for weeks.
Here’s my challenge to you: Look at your vacation day balance right now. If you’ve been hoarding them or feeling guilty about using them, it’s time to make a change. Plan that trip. Take that break. And when you do, resist the urge to apologize or over-explain.
Remember: You earned these days. Use them unapologetically.
Until next time, Kay
